911 Voice Logging Recorder Comparison – Legacy vs. Next Generation

911 Voice Logging Recorder ComparisonThe ways in which we communicate today are very different from the analog wired telephony world of 1968, when the nation’s first PSAP began serving the public. The advent of mobile text messages, mobile video, automatic crash notification systems, geographic positioning systems and other communications channels provide an exciting opportunity to provide faster and better emergency services. Leveraging these new technologies is just one of many reasons for the federal government-sponsored Next Generation (NG) 9-1-1 initiative. 

911 voice logging recorder systems in NG9-1-1 are evolving to become standardized functional elements connected to other systems on a common network to log a variety of significant events. The problem is, the vast majority of the legacy PSAP recorders in use today were designed for a voice-only world and a circuit-switched network. They were purchased primarily on the basis of reliability and cost, not the flexibility of features and technology that would be flexible enough to adapt to these changes.  Some of these units have the ability to capture and store screen actions initiated by the call-taker but virtually none have the ability to capture, index, archive, or retrieve text messages, video, telematics and other data calls.  There are many other glaring deficiencies in legacy PSAP digital logging recorders.  Here’s a brief summary of five of the most frequently reported limitations:

  1. Unable to capture multi-channel events
  2. Not architected to readily conform to coming changes
  3. Lack the security and authentication requirements of NG9-1-1
  4. Are not well integrated with leading VoIP, radio and CAD vendors
  5. Lack dispatch and call taker quality assurance evaluation tools

1.  Capturing Multimedia Communications

Legacy Recorders: Majority are not designed to capture, store, and retrieve data messages.  This is because PSAP call servers cannot capture and route data messages.  However, IP-based multi-channel call servers have been available for many years and are in wide use in business enterprises and commercial contact centers.  Many manufacturers do not even produce analog and TDM call distributors today and those that do are in the process of phasing them out.  PSAPs will have to replace or upgrade (if possible) their legacy call servers with current-generation IP-PBX’s or ACD’s to meet the specifications of NG9-1-1.  At that time, they will also need to replace the PSAP recorder.

Next Generation Recorders: Handle analog and digital TDM as well as VoIP voice, data, and text messages in a unified, consolidated fashion –this will facilitate your transition cost-effectively and enable unified capture of and access to all incident information, regardless of the channel that was used to report and resolve it.  

2.  Adaptability to Readily Conform to Changes – Open Architecture

Legacy Recorders: Closed systems designed with either fully or at least partially proprietary hardware and software - not economically scalable and often cannot be modified for IP.  Consequently, PSAPs cannot use industry standard servers with common operating systems and file formats of captured communications.  Legacy 911 logging recorder systems do not have open interfaces –that are recommended by NENA and US DOT under NG9-1-1 initiatives - and so cannot seamlessly integrate with the other PSAP systems that are (or will be) built to open standards.  Examples include the new database formats specified for NG9-1-1 infrastructure, to include CAD systems, mapping software, and more.  With closed systems, each integration point is a custom job adding to costs of acquisition and ownership and creating unnecessary complexity to the task of replacing legacy sub-systems. 

Next Generation Recorders: Designed from the ground up with fully open, service oriented architecture that is inherently adaptable and flexible, open to integrations with other standards-based systems. The standards-based architecture of latest-generation recorders directly translates into lower investment and lower costs of operations – users can leverage COTS hardware and other 3rd party interfaces and data to subordinate the rules and procedures for data access to processes and policies. These recorders will capture inputs from any device; including, voice, data, and video.  Each incident will be indexed with ANI/ALI information, incident number, and other identifiers like call taker name or ID and associated information such as CAD logs and maps.  Incident scenarios will include all communications sequenced just as they happened, all plotted on a map to improve visual analysis

3.  Security and Authentication Measures

Call recordings are often used as court evidence.  It is very important that the recordings be secured from access by unauthorized personnel and if there is an intrusion that there be a mechanism for identifying and tracing the security breach.

Legacy Recorders: Many do not offer encryption of recordings and data, nor they come up with built-in audit trails to monitor and alert on access violations.

Next Generation Recorders: Delivered with encryption, file watermarking, password-protected exports, audit logs and more. 

4Tight Integration with Leading VoIP, Radio, CAD, and other Emergency Communications Systems

Legacy Recorders: Virtually none or only limited, expensive capability to convert to recording VoIP, CAD data, or P25 Radio voice and data. In some cases, the recorder is compatible with only one VoIP switch or radio system vendor.  However, different vendors handle communications in different ways and with different communication protocols. While the ultimate objective of NG9-1-1 is to unify communication protocols, this transition will be very gradual.  

Reliable and error-free integration between communications systems and the recording platform is rather important   The recorder must be able to read the ANI, ALI, CLID, trunk ID, call taker ID, incident number, and other data captured by the call server, radio system, or CAD.

Next Generation Recorders: The top recording vendors will have proven integrations with the major PBX, CAD, and radio vendors. They would be development partners with multiple such manufacturers – to have full and complete access to the latest specifications and be able to certify that the recorder functions properly with various versions and releases of the vendor’s switch.

One of the many benefits of NG 9-1-1 is that by adopting Internet Protocol as the common voice and data communications language, subsystems and applications will be able to communicate with each other both internally and externally.  The need for costly integrations will slowly diminish as savvy vendors will design their products to accommodate not only today’s complex environment but the all-IP environment of tomorrow. To learn more about NG9-1-1 recording requirements, check out this recent Podcast featuring Guy Clinch from Avaya and Patrick Botz from VPI.

5.  Integrated Dispatcher Quality Assurance Evaluation and Coaching Tools

The ability to maintain or improve quality of emergency response and objectively monitor progress is critical especially at the time of implementation of new NG9-11 infrastructure. 

Legacy Recorders: Typically unavailable with integrated quality assurance feature sets, not designed to assist with the selection of calls for supervisor evaluation, nor to provide management with helpful tools for designing and completing the evaluation forms.

Next Generation Recorders: Automatically present evaluators with targeted evaluation forms and synchronized interaction audio and screen video (if captured) – selected manually or automatically based on rules for identification of critical calls - to enable efficient assessment of single calls or entire incidents.

Thanks for reading! We welcome the opportunity to answer any questions you may have.

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40 Stats Shaping the Future of Contact Centers

The Future of Call Center Workforce OptimizationDid you know that almost one in every 25 jobs in the US is within the contact center industry? Pretty thought provoking, huh? But just what does the future hold for the people, processes and technologies of this constantly evolving environment? As the leading developer and provider of contact center workforce optimization solutions and services, we at VPI decided to compile a list of compelling statistics that are shaping the future of customer contact and our solution portfolio. Check it out:

Customer Experience

1) Even in a negative economy, customer experience is a high priority for consumers, with 60% often or always paying more for a better experience. (Source: Harris Interactive)  Tweet This Stat!

2) 86% of consumers quit doing business with a company because of a bad customer experience, up from 59% 4 years ago. (Source: Harris Interactive)  Tweet This Stat!

3) 89% of consumers began doing business with a competitor following a poor customer experience. (Source: Harris InteractiveTweet This Stat!

4) 59% will try a new brand or company for a better service experience. (Source: American ExpressTweet This Stat!

5) The top three drivers for investing in customer experience management are:

  • Improve customer retention – (42 %)
  • Improve customer satisfaction – (33 %)
  • Increase cross-selling and up-selling – (32 %)

(Source: Aberdeen)  Tweet This Stat!

What These Customer Service Statistics Say about the Future of Contact Centers

These stats make it clear. Your company’s customer service simply can’t be ignored. Customers are choosier and more discerning than ever before. If you neglect the quality of your customer service you will lose key customers to your competitors. Interestingly, these customers are actually willing to pay more for better service and a superior experience.

Self-Service and Call Automation

6) By 2020, the customer will manage 85% of the relationship with an enterprise without interacting with a human. (Source: GartnerTweet This Stat!

7) The number of consumers preferring automated self-service has doubled to 55% in the last five years. (Source: Convergys)  Tweet This Stat!

8) US contact centers spend $12.4 billion annually verifying the caller is who they say they are. 59% of calls require identity verification, but only 3% of these are handled entirely through automated processes. (Source: ContactBabelTweet This Stat!

 9) The IVR accounts for an astounding 27% of the total call experience. However, only 7% of organizations currently offer an IVR solution that delivers a better experience (CSAT) than their live agent experience. (Source: JD Power & Associates) Tweet This Stat! 

What These Self-Service Stats Say about the Future of Contact Centers

Self-service is growing by the minute. Your customers’ preferences are rapidly changing. They expect and demand immediate service and satisfaction. These days,regardless of age, gender or occupation, customers expect almost instant gratification when it comes to customer service – they have tools at their fingertips that provide constant and immediate communication. They don’t want to have to wait on hold and they don’t want to have to repeat their information. Can you live up to their expectations? It’s crucial to adapt to your customer’s self-service needs or you may be left behind.

Artificial Intelligence is now being applied to self-service to make it smarter, faster and better. To learn more about the next generation in voice self-service – Virtual Call Agents powered by Artificial Intelligence – watch this short video and listen to these virtual agent call audio samples.

At-Home Agents

10) There are an estimated 3 million Americans who work primarily from home today, an increase of 61% since 2005. (Source: Forrester)  Tweet This Stat!

11) An estimated 60% of contact centers utilize home agents today in some capacity and the forecast is 80% by year-end 2013. (Source: Customer Contact Strategies)  Tweet This Stat!

12) More than half of the contact centers in the U.S. today, 53% have some percentage of their agent population functioning from a home office. More than 70% of those currently supporting at-home agents plan on increasing the number of their at-home agents in 2013. (Source: National Association of Call Centers)  Tweet This Stat!

13) Ovum expects the number of home-based customer service agents to grow at a compounded annual growth rate of 36.4%, one of the strongest expansion levels of any outsourcing market sub-segment. (Source: Ovum)  Tweet This Stat!

14) By 2016, 63 million Americans will telecommute. (Source: Global Workplace Analytics)  Tweet This Stat!

What these Home Working Stats Say about the Future of Contact Centers

Working from home is becoming an increasingly common practice – quite possibly the single biggest phenomenon changing the customer contact landscape in over a decade. Telecommuting offers employees a flexible schedule and higher job satisfaction rate. Without the limits of geography, employers benefit from the ability to cherry pick candidates from a vast labor pool beyond the confined radius of a brick-and-mortar facility. Consequently, more and more companies are hiring at-home agents, but this means they need a way to monitor the performance and productivity of the agents.

To learn more about best practices for implementing a successful at-home agent program,  download your complimentary white paper on ‘Call Center At-Home Agent Best Practices,’ authored by analyst firm DMG Consulting, and consider attending one of Michele Rowan’s world-class ‘At-Home Agent Strategies for Success Workshops.’ As the former VP of Performance Management at Hilton, Michele led the expansion of the Hilton@Home program from 200 to 1000 at-home agents, and has since helped hundreds of other organizations successfully deploy home working programs.

Quality and Performance Management

15) Only 31% of organizations closely monitor the quality of interactions with target customers. (Source: Forrester Research)  Tweet This Stat!

16) Two-thirds of organizations view access to real-time or nearly real-time metrics is a very important capability. However, very few companies (8%) receive their metrics as soon as they are generated. Fewer than one-fifth (18%) receive them on the same day, while at the remaining companies it can take up to four weeks for the metrics to be delivered. (Source: Ventana Research)  Tweet This Stat!

17) 92% of contact center leaders see high value in sharing metrics in real-time with front-line agents. The top 5 metrics of greatest value when shared in real-time with agents are # of calls in queue, service level, customer satisfaction, schedule adherence, and first contact resolution – in that order. (Source: Good to Great: Rapid Results with Real-time Performance Management, A Saddletree Research Paper, 2012) Read the full benchmark research report.  Tweet This Stat!

18) 60% of all repeat calls are process or training driven – business processes are not in place to meet the customer’s need, and agents have not been given the training required to meet the customer expectations that have been set by marketing or elsewhere in the business. (Source: Frost & SullivanTweet This Stat!

19) Organizations that focus on frequent training see advantages in first call resolution - 65% vs. 58% for those who don't. (Source: Parature)  Tweet This Stat!

20) Only 31% of organizations recognize and reward employees across the company for improving customer experience. (Source: Forrester Research)  Tweet This Stat!

What these Quality and Performance Management Stats Say about the Future of Contact Centers

Clearly, these stats show that companies need to pay more attention to agent quality and performance management in order to maximize the potential of each employee and provide the training the agents need to be successful.

When empowered with real-time performance metrics and information, front-line agents and supervisors thrive. The problem is that most contact centers struggle to extract customer insights from multiple siloed systems and applications that share data. It takes time and resources to produce spreadsheets and reports that have already become stale and outdated by the time they're delivered. Fortunately, with the availability of Real-time Performance Management software, the ability to consolidate metrics from multiple disparate contact center telephony and business applications and deliver them just-in-time to agents, supervisors and executives has now become an affordable reality.

To get more value from Quality Assurance efforts, it’s important to re-think your approach to Quality Assurance (QA). Traditional QA which has been primarily focused on monitoring and improving internal agent quality and compliance for the past 30 years, is now also being used to uncover valuable insights to improve business operations and customer satisfaction. The emergence of workflow automation and embedded analytics with new QA solutions are helping customer facing organizations around the world reduce the manual steps required by most traditional QA programs by 60 to 80 percent. Better yet, analytics-driven QA takes you straight to what really matters – delivering insight into critical business issues and opportunities to improve customer experience and revenue outcomes.

Multi-Channel

21) Contact channels other than the phone, such as email, Web self-service, chat, and other online techniques, now account for more than 30 percent of customer service engagements. Web self-service and email dominate this mix. (Source: CFI Group)  Tweet This Stat!

22) 25% of consumers utilize one to two channels when seeking customer care and 52% of consumers utilize three or four channels. (Source: OvumTweet This Stat!

23) 57% best in class companies measure support center success across email, chat, web, and voice, and 62% use integrated voice response (IVR). (Source: Aberdeen GroupTweet This Stat!

24) In the US, 21% of online shoppers prefer live chat, close to the same number as those who favor using the telephone (23%) and ahead of social media (2%). Email remains the most popular method for online shoppers to communicate with customer services, with 54% saying they prefer this method. (Source: BoldChat Tweet This Stat!

25) 60% of adults aged 25–29 live in households with only wireless telephones. (Source: Centers for Disease ControlTweet This Stat!

What these Multi-Channel Stats Say about the Future of Contact Centers

Today’s contact centers are using many different channels to reach their customers. In this era of constant, ‘round-the-clock communication, customers expect to be able to interact with a company through any channel – whether via phone, going online or even live Web chat. In addition, an increasing number of businesses and contact centers are implementing live chat to meet this rising demand. In addition to being able to evaluate and analyze voice interactions with customers, organizations need to place equal or greater weight on the ability to assess and extract insights from self-service, Web chat, email and social media conversations. This leads us into the next major trend – Speech and Text Analytics.

Speech and Text Analytics

26) Currently, there are 3,170 active, successful speech analytics implementations. (Source: SpeechTech)  Tweet This Stat!

27) Speech analytics was one of the top two fastest-growing call center tools in 2012 – the adoption of speech analytics grew by 59% and Web chat jumped by 60%. (Source: ContactBabel)  Tweet This Stat!

28) Speech analytics was among the top five technologies evaluated, with 24 percent saying that they intended to evaluate it for purchase in 2012. (Source: Saddletree ResearchTweet This Stat!

29) The speech analytics market is projected to continue to expand over the next several years, growing by 25 percent in 2013 and 20 percent in 2014. (Source: DMG ConsultingTweet This Stat!

30) Speech analytics solutions are currently in use in 24% of all organizations, predominantly used by services, outsourcing and finance organizations. There is an appreciable amount of interest in implementing a new speech analytics system or replacing the one they have within the near future, especially in the medical sector (45% of companies), insurance sector (54%) and retail (40%). (Source: ContactBabelTweet This Stat!

What these Speech Analytics Statistics Say about the Future of Contact Centers

These statistics clearly demonstrate that speech analytics may be the fastest growing trend impacting the future of contact centers today. The possibilities are endless. Speech analytics allows you to identify calls that can be better handled, helps you improve First Contact Resolution and reduce customer churn, and enables you to increase sales and collections by sharing best practices.

Social Media

31) More than 50% of Facebook users and 80% of Twitter users expect a response to a customer service inquiry in a day or less.(Source: Oracle)  Tweet This Stat!

32) Failure to respond via social channels can lead to up to a 15% increase in churn rate for existing customers. (Source: Gartner)  Tweet This Stat!

33) 56% of customer tweets to companies are being ignored. (Source: Huffington Post  “100 Fascinating Social Media Statistics and Figures from 2012 )  Tweet This Stat!

34) 19% of consumers who had unsatisfactory service interactions shared their experiences through social networks in 2010, a 50% increase over 2009. (Source: Forrester)  Tweet This Stat!

35) Customers who wrote about their contact center experiences on social media sites and then received follow-up from the company rated their overall satisfaction with the contact center experience nearly 20%higher and are 15% more likely to recommend the company than those who received no follow-up. (Source: CFI Group)  Tweet This Stat!

36) Servicing via social media boosts customer satisfaction by 15-20%. (Source: CFI GroupTweet This Stat!

37) 80% of users prefer to connect with brands on Facebook. (Source: Huffington PostTweet This Stat!

What these Social Media Stats Say about the Future of Contact Centers

Social Media has had a huge impact on the future of the contact center industry. After interacting with your company, a customer can immediately vent theirfrustrations or share their positive experiences with the click of a button. This is why customer service you provide is more important than ever before. Additionally, since word now travels so fast, companies can lose business opportunities if they don’t regularly respond to their customers’ requests and comments on social media sites such as Facebook, Twitter, Linkedin, blogs and others. With the advent of Social Media, QA is becoming more important than ever before as it takes just seconds for a customer to rave about or complain and bash a brand to thousands.

Cloud Computing

38) By the end of 2015 more than 18 percent of contact center seats will be delivered by cloud-based contact center infrastructure providers. (Source: DMG Consulting)  Tweet This Stat!

39) At year-end 2016, more than 50 percent of Global 1000 companies will have stored customer-sensitive data in the public cloud. (Source: Gartner Predicts)  Tweet This Stat!

40) 57% of cloud computing users feel that it actually increased their security when compared to traditional methods for computing and data back up. (Source: MimecastTweet This Stat!

What these Cloud Computing Stats Say about the Future of Contact Centers

Like many contact center applications, workforce optimization applications including call recording, quality monitoring, performance management and E-learning solutions are now available via leading cloud-based contact center infrastructure providers.

The Statistics Don’t Lie – You’ve Got to be Prepared for Change

You’ve got to love statistics. When carefully compiled and reliably sourced, they provide clarity and perspective, enabling us to make better decisions based on facts as opposed to fear and speculation. In the contact center industry, which can be somewhat tumultuous and unpredictable, it’s crucial to be well prepared and proactive. Overall, these statistics prove that the future of contact centers is changing rapidly. In order to survive and compete, companies must be ready to evolve. Armed with the right processes and workforce optimization tools, this is very doable.

Where do you see the future of customer service going? Where do you want it to go?

Call Center Workforce Optimization Guide

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Dodd-Frank Call Recording Requirements, Deadlines and Solutions

Dodd-Frank Call Recording RequirementsVPI was recently featured in Contact Center Association's Inbound Magazine in their special issue on 'What to Expect in the Contact Center in 2013.'  One thing is for certain, and that is trading floors and contact centers will be faced with implementing a series of process and technology changes in the coming year.

Authored by VPI's Vice President of Workforce Optimization Patrick Botz, the article 'Financial Contact Centers Face the Reality of Complying with Dodd-Frank' discusses the impact of Dodd-Frank call recording requirements, deadline dates and affordable call recording, analytics and electronic Coaching solutions that are helping trading floors and contact centers of all sizes and in multiple industries that are involved in swap activities – including financial services, manufacturing, oil and insurance – prepare for and ensure compliance with Dodd-Frank call recording requirements.

Financial Contact Centers Face the Realities of Complying with Dodd-Frank


Back in 2010, President Obama signed landmark legislation designed to protect the rights of the customer and usher in a new age of accountability for the financial services industry. Not surprisingly, the Dodd-Frank Wall Street Reform and Consumer Protection Act threw Wall Street and the financial industry through a loop. The new regulations, which emphasize greater transparency and strict adherence to organizational processes, are forcing financial organizations to make significant operational changes and implement a variety of enabling technologies.
 
Republican hopeful, Mitt Romney, promised to “repeal and replace” Dodd-Frank upon his election. Now, with the recent re-election of President Obama, any hopes the industry may have harbored for the departure of Dodd-Frank have now been dashed. In an article in the November 2012 issue of the Wall Street Journal, “Battle Plan Shifts on Dodd-Frank”, these dashed hopes are anticipated to drive a new wave of lawsuits against the Securities and Exchange Commission and the Commodity Futures Trading Commission as business groups battle to reduce the financial ramifications and overall impact of the legislation. However, although some small wins can be expected, for the most part, the regulations will likely remain in place.

New Dodd-Frank Call Recording Requirements 

Unfortunately, contact centers of all sizes and in multiple industries that are involved in swap activities – including financial services, manufacturing, oil and insurance – are struggling to maintain compliance with Dodd-Frank. Among the legislation’s many demands, new call recording and record-keeping requirements have been received with extreme anxiety and reluctance. In addition to being required to react quickly and appropriately to changing processes, financial institutions must also respond immediately to audits or complaints and provide guaranteed, foolproof evidence retention. The deadline for financial services companies to comply with Dodd-Frank call recording record-keeping requirements has been extended from November, 2012 to March, 2013 (source: Practical Law Company).  Organizations that fail to comply may face stiff penalties and fines.
 
In short, the legislation outlines the requirement to record all oral communications relating to pre-execution swap trade information, including communications that ultimately lead to a related cash or forward transaction. Additionally, financial organizations are required to maintain all such records in a manner that is searchable by transaction and counterparty. These call recordings must be maintained in searchable format for a period of one year. Organizations are also required to timestamp pre-execution and execution trade information using Coordinated Universal Time and to maintain swap records at their principal place of business or other designated principal office.
 
Despite the seemingly daunting nature of these very tough regulations, new technologies and solutions are proving to be incredibly effective in maintaining compliance and meeting the challenges of the Dodd-Frank Act. Fortunately, leading companies like VPI, have developed analytics-driven call recording solutions specifically to meet the needs of organizations faced with complex, evolving compliance and liability issues. Advanced call recording solutions are able to record all channels of communication used in today’s ever-growing mobile business environment – including hard-wired, soft and mobile phones, trading turrets, hoot ‘n holler systems, email and chat – to ensure the capture of every interaction between the contact center or trading floor and customer. These solutions provide also flexibility for storage and retention and also meet PCI-DSS compliance regulations by masking and muting segments of interactions containing sensitive data.

Using Analytics to Detect Non-Compliant Activities 

Analytics can quickly identify and address Dodd- Frank compliance issues. Analytics-enhanced call recording solutions have the ability to automatically tag pertinent searchable data from trader applications and conversations – such as Customer ID, Customer/ Portfolio Type, Order Amount, Order Type, Stock Symbol, Share Price, disclosure and consent information, and more – to recordings for easy access to important recorded interactions and are being used to meet Dodd-Frank requirements for speedy search and detailed record-keeping. These solutions offer a proactive alerting function, which detects and proactively notifies management of non-compliant events within interactions. Detailed Audit Trail reporting is achieved with interactive drill-through reports and heat maps, which can easily identify who accessed any recording in the system and when it was accessed for playback, export or any other critical event.

Closing Knowledge Gaps with E-Learning and Coaching 

While these remarkable technologies can resolve many of the problems faced by financial services organizations in the wake of Dodd-Frank, the human factor remains a huge issue. When striving to maintain compliance, employees are under a great deal of pressure to perform at maximum capacity within the tight constraints of various regulatory requirements. They’re trying to cope while learning to use new applications and being bombarded with constant updates on new processes and procedures. E-Learning and Coaching tools have proven to be a huge advantage in the quest for speedy implementation of new policies and the correction of non-compliant behaviors. If non-compliance is being caused by gaps in employee knowledge or skills, personalized Coaching will automatically be assigned to the trader and notifications and alerts can be sent to their managers on the particular topic causing the issue.
 
As many compliance and operations officers prepare to meet the stringent demands of Dodd-Frank legislation, they can rest easier knowing that the latest call recording and workforce optimization software innovations have been designed to help them more easily overcome these challenges. Affordable and incredibly easy to implement and adopt, these state-of-the-art solutions can be implemented quickly and easily, providing some much needed peace of mind in a time of deep industry unrest and trepidation.
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Smokin’! VPI rated a “Hot Vendor” in Ventana’s 2012 Value Index for Contact Center Agent Performance Management

VPI Receives Hot Vendor RatingYou’re probably familiar with Ventana Research and its highly acclaimed annual Value Index.  Ventana prides itself on providing insights and best practices guidance based on rigorous research-based benchmarking indexes of people, processes, information and technology across business and IT functions worldwide. The Ventana Research Indexes provide research-based business and technology guidance to businesses. I would imagine that every solution provider wants to feature prominently as a Ventana Index category leader – the designation carries some serious weight and helps bring the very best solutions to the attention of the business community. That said, in addition to being ranked as a “Hot Vendor” in the 2012 Value Index for Agent Performance Management, VPI earned the highest ranking of any vendor in Product Manageability – the ability to meet business and IT needs for installation, deployment and administration. Not too shabby, huh?

The solution that earned these accolades is VPI EMPOWER™ – an award winning suite that synchronizes call center workforce optimization capabilities including contact center call recording, call center quality assurance management, call center analytics, call center performance management and call center eLearning to help organizations rapidly identify and solve critical contact center operational and customer experience issues.

“With solutions for customer experience and workforce optimization, VPI delivers powerful analytics, metrics and coaching capabilities that improve agent and overall contact center performance,” said Richard Snow, global research director and vice president, Ventana Research. “The company thoroughly deserves its Hot Vendor rating and I recommend companies should include it on the short list of vendors they examine as they strive to improve the performance of their agents.”

VPI solutions routinely rate exceptionally well with industry analysts and publications, and the 2012 Ventana Index ranking is the latest in a long list of VPI's prestigious accolades, acknowledgments and awards. In response to the news, Andrew Marsh, president and CEO at VPI, remarked that, “Receiving a Hot Vendor rating from Ventana Research and earning recognition as the highest rated vendor in Product Manageability is a great validation of our strategy and ability to deliver market-leading solutions that are easy to deploy, easy to use, and extremely cost effective.”

Be sure to checkout the latest Ventana resources and news –  Ventana’s site is a treasure trove of valuable research and insights.

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Video: What are Virtual Call Agents?

People's numerous poor experiences with traditional speech and touch-tone IVRs have given phone self-service a bad reputation. Most IVRs have failed because they force customers to interact in a very rigid, one-dimensional manner. Problem is, humans don't always think in such simplistic and structured terms. They quickly become frustrated when forced to communicate this way. It's time to rethink our attitude towards voice self-service.
Stop scripting - start conversing. Stop disappointing - start delighting!

If you know anything about VPI, you know how passionate we are about delivering exceptional customer service. Since 1994, we were the first to introduce several innovations that redefined and greatly improved contact center compliance recording, quality monitoringE-learning and performance reporting. Earlier this year, we launched a major breakthrough in customer self-service that is already having a major impact on the way many organizations are servicing their customers – VPI VirtualSource Virtual Call Agents powered by Artificial Intelligence.

In just a few months, intelligent virtual call agents in the cloud have helped a member-driven Automobile Club decrease overall costs of call service delivery by more than 60 percent while significantly improving customer satisfaction scores. A major Office Supplies retailer improved their self-service success rates from 3 percent to over 35 percent. When given the option, more than 80 percent of a large clothing manufacturer's customers choose the option to speak with a virtual call agent vs. a live agent to ask questions and complete their transactions. These are just a few of the rapidly growing number of success stories.

Since the launch of VPI VirtualSource, we've been getting thousands of great questions like: What are Virtual Call Agents? What makes them so much more effective than an IVR? We're interested in your Free 30-Day Trial - what types of calls should we start automating first?

So we decided to spend some time making this short, fun, animated video to answer those questions. Enjoy! 

Request more information on a Free 30-Day Trial

How did we do? Before this video, did you know what Virtual Call Agents were? Does this video explain how Virtual Call Agents can help you - can you think of ways in which you could use them in your environment? Give us some feedback based on your experience!

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Quality Assurance 2.0: Using Analytics to Focus QA on Outcomes

QATCBoosting customer satisfaction is more important than ever before. Consumers today live in an instant gratification society and are not only choosier with how they spend their money, but also demand an exceptional customer experience. Now's the time to take control and learn how to improve customer satisfaction and reduce operating costs by reading VPI's article on 'Quality Assurance 2.0: Using Analytics to Focus QA on Outcomes," which has been featured as the top story in the Quality Assurance & Training Connection (QATC) newsletter.

Quality Assurance 2.0: Using Analytics to Focus QA on Outcomes

By Patrick Botz, Director of Workforce Optimization, VPI
 
As the economy continues to slowly recover, organizations remain under pressure to further reduce their contact center operating expenses while optimizing the customer experience – all without making major resource investments. To accomplish this, it is absolutely crucial to gain a thorough understanding of customer needs and expectations. This is particularly pertinent right now due to the fact that the economy has strongly impacted the spending habits and priorities of most consumers, while social media and mobile technologies have improved their knowledge and increased their demand for high, immediate satisfaction. As consumers become much more sophisticated, delivering an exceptional customer experience across multiple touch points goes beyond the traditional integration of technology – it requires improved agent skills and the real-time orchestration of the full array of the contact center’s knowledge resources and relevant applications by making them more intuitive and efficient.
 
The Need for Better Call Center Quality Assurance
 
There are several key factors driving organizations to re-examine and re-focus their contact center quality assurance (QA) efforts. According to a recent Harris Interactive Customer Experience Impact Report, 86% of consumers will quit doing business with a company because of a bad customer experience, up from 59% just four years ago. And with the advent and growing popularity of Social Media, word now travels faster than ever before – it takes just seconds for a customer to rave about or complain to thousands about that poor experience with your contact center via blogs, Twitter, and Facebook.
 
Customers are also now becoming more comfortable with the idea of using self-service channels such as the Web and IVR for basic inquiries or tasks, such as checking an account balance or merchandise shipping status. When they actually take the time to call into the contact center, customers expect fast and competent answers to more complex inquiries. The majority of those phone interactions are far more important to individual customers than ever before, thus the QA of these communications is becoming more important than ever before.
 
With so many consumers demanding a better quality customer experience, what’s alarming is that, according to a Customer Experience Peer Research study conducted by Forrester Research in 2010, only 30% of organizations incorporate the needs of target customers into their decision-making process and only 31% closely monitor the quality of interactions with target customers.
 
Limitations of Traditional Quality Assurance
 
Traditional contact center quality assurance (QA) has been used to monitor and improve internal agent quality and compliance. This involved random recording or the selection of a small random sample from all recorded calls. The objective was to confirm that agents exhibit desirable behaviors, without deviating from prescribed internal rules, scripts, and policies. The outcome of the evaluation was then reflected in the agents’ compensation. These traditional QA tools and processes are often too cumbersome and inadequate to embrace the latest customer mindset - they were not really designed for this purpose. The fragmented, unfocused data they deliver hardly provides any reliable business insights at all, and they often limit or stifle the cognitive abilities of contact center agents and supervisors, dulling their motivation to do well for their organization.
 
The five major shortcomings of traditional QA are:
 
1. Primary focus on the agent – Most recordings of customer-agent interactions carry relatively low business value. Consequently, most random samples of recordings are likely to provide low-value information With these limited insights, managers are unable to make informed business decisions, unless other tools are engaged to look at customer communications from a more intelligent perspective. This process clearly fails to balance agent excellence from a customer or business perspective with internal compliance.
 
2. Although traditionally seen as “objective,” random QA monitoring is wasteful – Evaluating low value interactions with a QA template that takes upwards of 30 minutes on average to complete when scoring a two minute contact only adds to the cost of an already expensive interaction.
 
3. Manual, time-consuming workflow – Traditional QA often involves many manual, tedious, arbitrary tasks that do not take attributes of different types of calls into consideration, assuming that the contact center is already providing the right products and services to its customers. Not only does this expend resources and drive up costs needlessly, it misleads contact center managers into attacking the symptoms of deficiencies rather than their root causes. 
 
4. Difficult to assess effectiveness – There are many cases when QA evaluations are performed in bulk at the end of the month. Feedback and coaching is then given to the agents at month-end when they have already forgotten about the interaction and can no longer make a connection. Plus, most businesses have found themselves stuck in the rut of adding new QA components to an already hefty QA form, only causing unbelievable customer dissatisfaction, organizational turmoil, and reduced agent morale and job satisfaction. 
 
5. Siloed from other important systems – Traditional QA systems and reports were siloed from other contact center performance management systems. There was no easy way to coordinate delivery of agent training assignments that were based on a combination of QA scores and Key Performance Indicators (KPIs). And, there was no way to report on how improvements in QA skills impacted other contact center performance metrics, such as whether customer satisfaction was improved or sales increased.
 
The Rebirth of Quality Assurance
 
Traditional contact center QA has reached the end of a good long life. The new generation of QA goes far beyond internal agent compliance – representing a rebirth and evolution of the concept of QA designed to meet the needs of today’s contact centers. The new approach provides insight and information – not only on agent performance based on compliance with internal rules and critical industry or legal regulations, including PCI DSS and HIPAA – but it also measures the customer experience, business value, and performance of various technologies that support the transaction. It does it much more efficiently than ever thought possible. The new, intelligent QA systems rapidly identify and deliver insights into critical business issues and opportunities to improve the customer experience and revenue. Perhaps most importantly, Quality Assurance now encompasses the entire process of doing good business throughout your contact center.
 
Shifting the Focus of QA from Agents to Desired Outcomes
 
Leading contact centers are beginning to focus the Quality Assurance process on the business areas that they want to improve most. They capture all of their multi-channel customer interactions and then automatically categorize and prioritize them for review and quality evaluation by type and business value. Utilizing analytics and workflow automation, new QA tools can also reduce the manual steps required by most QA applications by 60 to 80 percent.
 
Customers are not as concerned about an agent following company script as they are in ensuring that their issue is resolved. In fact, most customers appreciate customized contact handling for their specific needs, and frequently disengage when being offered standard scripts or approaches. Most customers are focused on receiving fast, courteous assistance while getting information or issues resolved, so the QA forms and processes used for monitoring should focus on that, with the most critical component being issue resolution, and/or first contact resolution (FCR), tied to a specific issue that the customer calls about. Customer opinion should become an inseparable component of today’s QA.
 
In these days of enlightened leadership and sophisticated technology, call quality monitoring has evolved from internal surveillance to performance improvement and skill development. With the latest, analytics-driven QA technologies, you can interact with a variety of data and rapidly uncover and help address critical business and customer experience issues across all customer communication channels – cost effectively and rapidly. These unique, unprecedented tools equip contact centers to improve the overall customer experience and bottom line in ways that were previously only possible with complex, costly analytics.
 
Desktop Analytics Powering the New Generation of QA Tools
 
Desktop screen analytics is making automated call categorization and prioritization according to each call’s business value for Quality Assurance easy. It can be used to automatically pull critical business data like Customer ID Number, Case ID Number, Account ID, sales order value and collections values directly from application screens or application fields accessed or entered by your employees – and tag that value data to appropriate points within recorded interactions. Organizations are also tracking information like: “Was the call put on hold?”, “Was it transferred?”, “What level of employee was it handled by?”, “Was it a VIP customer?”, “Was there a sale or no sale?”, “What was the value of the sale?”, etc. When enriched with this data, recordings can be organized, reported on, and analyzed very effectively, even before being played back. What’s more, evaluation forms can be pre-scored with performance and business statistics, increasing their value.
 
Automated Call Categorization and Intelligent Sampling
 
As Desktop Analytics mechanisms gather the data, new QA systems can automatically classify your most important calls so that you can focus your evaluation and analysis efforts on high-value calls. This may include calls from high value customers, high value transactions, costly repeat calls, missed up-sell opportunities, long hold and handle times, multiple transfers or escalations, and calls with a specific product focus or product issues.
 
Recordings tagged with metadata help organizations take action based on high-value attributes. For example, in order to identify and analyze low First Contact Resolution (FCR) rates, they identify and monitor inbound interactions with the same case ID – or same customer ID and the same reason for contact – in the last X number of days, and all such related calls would be automatically associated. Evaluators who focus on FCR may then discover that a recently introduced new product or service is affecting FCR adversely. Other types of root causes may drive the call activity for the same account. For instance, new agents to a program may be misdiagnosing the problem or misinforming the customer. Furthermore, they may be inputting wrong or inaccurate call work codes for the same account or case ID. Latest-generation QA systems can uncover these hidden causes, even without complex performance analytics or speech analytics.
 
Managers can now quickly find and pinpoint the issues that have the greatest impact on contact center operational costs and customer experience. This allows contact centers to maintain their current sample size of calls to be monitored each month – with increased business impact.
 
Leveraging Business Rules to Automate QA Workflow
 
Classifying calls with metadata is one piece to the puzzle, but the primary logic behind the operation of the latest-generation QA system is the Business Rules engine that takes a wide variety of automatic actions based on call, screen, and QA information collected. Instead of having your QA evaluators manually hunting and pecking through a pool of calls for potential evaluation, the rules engine automatically takes care of this by recognizing high-value interactions, assigning the right form to use for inspection, and assigning tasks to the people best qualified to perform the evaluation of each type of interaction. The call selection criteria may be driven by data about the interaction outcomes, such as product or service sales. Agent quality can still be assessed at the same time, via the same evaluation form – when calls for review are identified by the same criteria for each agent, individual agents are being reviewed objectively.
 
Meanwhile, a C-Level Executive in Sales and Marketing may be interested in reviewing specific highest value sales interactions with high-value customers regardless of which agent fielded the call. She may be looking at the workflow from an entirely different perspective using an entirely different evaluation form, or no form at all. Perhaps she’s interested in judging how a new bundled offer is performing. Sure, the agent behavior may still be a component of the review, but performance of the offer itself may be more interesting to the sales teams.
 
Conclusion
 
The new approach to Quality Assurance takes a much more comprehensive attitude towards measuring and improving customer interaction quality in ways that benefit today’s customers and business organizations alike. This next-generation approach supports your team’s ingenuity as you define goals for your contact center performance. It allows you to measure key criteria and interactions that are central to goals, identify and confirm root causes through analytics driven quality monitoring, improve agent behavior and critical processes through real-time alerts and targeted Coaching and E-learning, and develop a secure, central framework to continuously control the processes and monitor results.
 
Times change, and we don’t know what tomorrow will bring. Technologies continue to evolve and customer needs and demands will undoubtedly change also. This is why it is vital to strive to provide the best possible customer experience on an ongoing basis, and adopt the tools and methodology that will enable you to evolve and prepare for the challenges that lie ahead. Thanks to the new QA solutions and processes currently available, you can now take control of your organization’s ability to meet the challenges and demands that lie ahead. 
 
 
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Virtual Call Agents Wave Goodbye to IVR Decision Trees

No traditional speech IVR system decision trees used by virtual agentsMy internet has just gone down at home and I’m already frustrated. Since this isn’t the first time I’ve had this experience I know to unplug the modem, shut down my computer, start up the wireless modem again and wait for all the green lights to show up where they are supposed to. I think, YES! But the minute I turn on the computer, I still have no Internet access.

So I’m ready to place that dreaded call to tech support and the first thing I get is a traditional call center IVR system asking me to do the same exact steps that I’ve already done. But I can’t bypass that pre-programmed voice going down its decision tree so I get frustrated and say “Agent!”

We’ve all done it. But what if we don’t have to? Have you seen IBM's Watson™ on Jeopardy responding to questions using amazing artificial intelligence? Or do you like to ask Siri® for the iPhone® what the meaning of life is just so you can hear the answer?

That kind of capability is now available for the contact center! With live agent costs continuing to go up, and many IVR self-service bound callers asking to speak to agent anyway, the industry needed an answer. Conversational virtual agents using artificial intelligence can eliminate the frustration customers have just come to expect from the automated call center IVR software systems in use today that box callers into a decision tree.

Intelligent Call Center Self-Service IVR SystemUnlike a typical speech IVR system, virtual agents do not use decision trees. They acquire their knowledge and skills by training much like human agents -- the more call scenarios they listen to and handle, the smarter they get. Not having to use decision trees makes for happier, less-frustrated customers and eliminates the burden on IT staff who no longer need to set up and maintain tedious decision trees.

VPI recently announced the general availability of VPI VirtualSource – a groundbreaking, highly affordable, hosted call center self-service solution. Whether you need just a few virtual agents or 700, this pay-as-you-go model can benefit any contact center in almost any industry. VPI's on-demand virtual call agents are perfect for supplementing or replacing your traditional contact center IVR.

You can read the press release or listen to recorded conversations to better understand the power of this revolutionary technology.

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Public Safety Quality Assurance Best Practices Q&A

Learn more about the ReplayQA outsourced quality assurance serviceThe following excellent questions were asked during the recent APCO training Webcast on Public Safety Quality Assurance Best Practices and Tools. Lori VanGilder, Manager of Quality Assurance Services at Replay Systems, APCO Institute Adjunct Instructor and prior Communications Supervisor in Florida, provided the following answers below for your review.

Our QA program is viewed by the dispatchers negatively. We offer several training steps to assist the dispatcher in improving. What advice do you have to make the QA process a more positive experience?

First of all, it is great that you do have a program in place.  If there are negative perceptions of the program, start by asking if you utilize the evaluations on the employees annual review?  If so, this provides documentation of all the times they did great, and not just a supervisory file of the occasional negative situations that occur.  I would also ask if everyone on the staff has been trained on the program to understand its process and objectives.  Lastly, perhaps you want to try ensuring that you are including motivational feedback and not just the documented deficiencies.  Are you sending out positive feedback on great performance?  And is it timely? Also, are you sending out informational responses with your QA regarding stress management?  Try to make the program "feel" more empathetic to the Telecommunicators.

Our agency has had QA established for quite some time; however, the scores were always very high and rarely pointed out errors that needed to be addressed. Now, there is a new supervisor completing the QA (previous dispatcher/trainer) and she is fair grading all the same across the board. Many dispatchers/call takers are offended and upset with the supervisor because errors are now being brought to their attention. She also uses positive feedback and constructive criticism when necessary. Is this negativity a typical phase that centers go through and what can we do to help the morale.

Unfortunately, what you have described is very common occurrence.  If the program has been in place and not fairly administered, the new person completing the evaluations faces some challenges.  I would recommend starting out with a training session for the entire staff regarding the policy that governs your quality assurance program.  In that training make sure everyone is aware of the grading standards and what is viewed as compliant/non-compliant/ and exemplary for scoring.  There are going to be some hurt feelings, however stepping forward and addressing the issue should also garner her some respect from the team.

Once the criteria is well understood, we would recommend that you introduce some elements of call taker / dispatcher participation into your QA process.  For example, you can have them flag some of their calls for evaluation – such as those where they did exceptionally well.  Be quick to recognize them for the work well done as soon as such calls are reviewed. You can also allow the call takers/dispatchers evaluate some of their own calls, following the same process as the supervisor.  People typically rate themselves more strictly then when third party does it – listening to their calls after the fact provides a different experience than when they are involved in the call for the first time. These evaluations would be subject to supervisory review and finalization.  We also recommend that call takers/dispatchers receive a copy of their evaluation with embedded call/radio recording for review and specific, constructive comments that can be entered into the evaluation if they believe that their rating was unjust. The evaluator may still revise the ratings (if the employee feedback is valid) and finalize the evaluation thereafter.

What statistical data suggests that "many agents are under-motivated, and see QA as only punitive"?  We have had QA in place for years - and that is not the case here.

You are indeed in a very fortunate situation.  This data is published by a variety of organizations to include:

  • National Academies of Emergency Dispatch
  • 911Trainer.com
  • 9-1-1 Magazine whose team conducted an extensive research to assess many aspects of today’s QI/QA at 9-1-1 centers and published results in their magazine.  They queried dispatchers, supervisors, QI/QA personnel, managers and EMD system providers – in all states around the nation.
  • Individual sharing posts from dispatchers can be found on social media sites (LinkedIn and Facebook) and in blogs
  • Apart from this information, multiple attendees of our Webinar meeting posted comments about their centers experiencing this same situation – their dispatchers/call takers view the QA process very negatively

Do you suggest one person do all QA work or divide it up by Shift/Supervisor? And if it is divided up, would it be a good idea to have supervisors only evaluate those not on their respective shift?

The answer would depend upon your agency staffing.  In some cases there are too many calls to be reviewed by one person for this to be practical, and in others one single point of contact is an excellent idea.  The most important thing is to ensure that any and all evaluators are grading the same way- that is considered calibration of the gradings.  Also, it is important that those who conduct the evaluations understand the need for confidentiality, otherwise a Telecommunicator could become embarrassed and end up with a negative perception of the program as a whole.

In some states, medical QA is protected from legal discovery (i.e., it is not available for use by attorneys in lawsuits. Is there any similar protection for dispatch QI?  If not, another approach is to not maintain QI info as a permanent record - meaning use it for improvement then delete.

Unfortunately, we are not able to advise an answer for the legal implications as each state has their own statutes.  Please turn to your own agency’s legal division.

Do you recommend Q&A if you are not a 911 center or the main emergency answering point. You get the occasional emergency call that you transfer to the 911 center but for the most part you only answer non-emergency or after the call type calls. If you do, what type do you recommend?

Yes. Quality Assurance can be conducted in any type of call center.  Any personnel who are coming in contact with the public on telephones can/should be evaluated to ensure that the contact is positive for everyone. Your evaluation forms would follow the requirements and criteria that are relevant to your organization and its objectives.

I am a working Supervisor, how much time is dedicated to the QA program?

To conduct a complete evaluation, document it and apply some coaching/learning  (if needed) can take approximately 20 min per call.  If the call is exceptional, obviously that time is greatly reduced.  Assignments of coaching/e-learning can be automated, so that it is automatically triggered based on results of you QA evaluation. 

What is the business model for using ReplayQA? Per call evaluated, monthly fees, etc.?

ReplayQA pricing is based upon call volume and system needs.

Is there anything in CALEA, APCO or NENA certifications that require QA programs in Communications centers?

Yes.  All of them have standards that require Quality Assurance.  APCO Mini Telecommunicator Training  Standards, APCO P33 certification standard, Calea does have a QA standard, NENA call processing standard 56-6 and NFPA standards 1710 and 1221..

How important is calibration of QA? We have 4 people review the same call for monthly random QA. Then calibrate any scores with a 10 point variance?  It's a lengthy process.

Calibration is excellent and it is great that you are including it in your quality assurance program.  It sounds like there is not a lot of effort invested into the objectivity of your evaluation process.  You should be able to reduce the number of calibrations needed by clearly outlining what specific conduct or performance equates to each grade.  These internal standards can be conveyed in a meeting format and reinforced via electronic training where the standards are reiterated.

What is the legal liability associated with disposing of QA recordings and coaching documentation? Is ALL QA discoverable?

Unfortunately, we are not able to advise an answer for the legal implications as each state has their own statutes.  Please refer to your own agency legal division.

Does RePlay QA hire independant contractors to work from home doing reviews

Yes, Replay hires experienced Telecommunications professionals to perform as Assessors and complete the evaluations from their homes.

Do you see any negative issues with having call takers and dispatchers doing the QA reviews and not just supervisors?

If the grading criteria are firmly established in your policy, then the grading should be consistent, regardless of who performs the evaluation.  However, the confidentiality issues may prevent evaluations done by call takers or dispatchers from being a good idea, unless you are referring to agent self-evaluations.  We do recommend self-evaluations. In general, the personnel conducting the evaluations need to be capable of keeping the information in the evaluations confidential so as to not embarrass or discredit a peer, which would create a negative view of the entire program.

My agency currently has a QA program and we have an initial evaluator and 2 additional raters per call. Our program takes an average of all three scores for the call-takers final score. Is this overkill to have 3 evaluators. Do most QA programs only utilize one rater?

Your agency clearly has seen the need for calibration of the ratings on the evaluations, which is great.  However, we do see having three people evaluate the same call as a redundant, likely unjustified usage of time and resources.  Perhaps you want to look at the grading criteria for your evaluations and work to remove all subjectivity so there can be more belief that the correct ratings are issued by a single evaluator.  Organizations typically perform one calibration session once or twice a month, which has been shown to suffice as long as grading criteria are clearly defined and the evaluation forms use the proper selection of grading choices to address each evaluation question.  For example, 10-point sliding scales invite more variance between evaluators than 3 or 5-point scales. Yes/no answers may be most appropriate with questions that relate to accuracy, and the like. 

There are many people who believe that expectations such as the 1221 standard on call processing times (< 60 seconds for 95% calls) is unrealistic when performing EMD on EMS calls. Would you comment on that please?

There are many recent discussions on this topic on APCO PS Connect.  Yes, the standards are very high.  However, you have to keep in mind that many agencies who have a separate call taker and dispatcher, as well as smaller agencies where your partner can dispatch while you continue talking to the caller, are meeting the standard by sending the call to the dispatcher as soon as basic information is obtained and then updating the screen and the responders after the initial dispatch.  That helps a great deal with the call processing time.

Currently, we cannot buy software so how do we best start a QA program?

You can conduct a QA program completely without the software.  Create a paper form or use MS Excel and define your grading criteria there.  Then randomly select calls from your recorder to evaluate and tabulate the results. If budget is an issue, you may also want to consider leasing the VPI quality assurance software for an affordable monthly payment.

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Interstate Batteries Gets a Jump Start with VPI EMPOWER Workforce Optimization Suite

Interstate BatteriesIt’s the sound all motorists dread. The click, click, silence that we all know is the sound of a completely dead battery. Stuck on the side of the road, late to work and sitting in your driveway, or stranded in a parking lot somewhere. Just waiting for some kind soul to come by with jumper cables and give you a boost.

When Interstate Batteries, the nation's #1 replacement battery company, was looking for a solution that would boost its call quality monitoring and analytics, improve agent performance, and ensure PCI call recording compliance, they looked to VPI's best-of-breed VPI EMPOWER telephone voice recording, call center analytics, E-learning and Cisco reporting software solution.

“Interstate Batteries chose to implement VPI’s call recording, quality evaluation, E-learning and analytics to ensure our PCI DSS compliance and to enable in-depth tracking and improvement of our sales and ordering processes and outcomes,” said Patsy Reid, Interstate Batteries’ project manager. “Our partnership with VPI opens the doors to new levels of customer care and competitive differentiation for Interstate Batteries.” VPI EMPOWER VoIP recording software, call center analytics and workforce optimization software solution will automate the classification of all calls handled by the company’s contact center according to type and outcome, mute and mask out sensitive portions of customer interactions according to PCI DSS standards, and will then prioritize high-value interactions related to sales for quality evaluation and targeted, personalized call center elearning to rapidly close skill and knowledge gaps where needed.

VPI EMPOWER is designed to enable business organizations to proactively cultivate exceptional customer experience and improve agent attitudes and behaviors. The Cisco call recording software and Cisco reporting solution enables organizations to achieve performance goals and identify and share valuable business intelligence throughout the enterprise. VPI's proven system design approach, based on lean six sigma continuous improvement principles, provides powerful workforce optimization software solutions that deliver value quickly and cost-effectively – designed for fast deployment, customization and training.

Read the full news release.
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Webinar: Powerful Reporting for Cisco UCC Contact Centers

VPI Cisco Reporting SoftwareJoin VPI and Straumann for an exciting webinar showcasing the powerful reporting solutions for Cisco UCC Contact Centers. You'll learn how Cisco and VPI helped Straumann develop and award-winning real-time contact center performance reporting solution.

Date: Wednesday, February 29, 2012
Time: 1:00 PM ET, 10:00 AM PT
Register here.

Now you can get even more value from your Cisco UCC Express (UCCX) or UCC Enterprise (UCCE) investment. VPI, a Cisco Solution Developer, VIP and SIP Partner, has integrated its award-winning VPI Performance contact center reporting and performance management software application with Cisco. This functionality complements and enhances the UCCX and UCCE platforms greatly by consolidating data and presenting actionable, real-time information in the form of Web dashboards, interactive reports, scorecards and desktop tickers to empower contact center managers, supervisors and agents to make better, quicker decisions.

Learn how Cisco and VPI customer Straumann, a global leader in dental implant solutions and restorative dentistry, enhanced the capabilities of its Cisco Unified Contact Center system and operations with VPI’s award-winning real-time Cisco reporting software solution.

Register to attend the complimentary Webinar, hosted by subject matter experts from Straumann and VPI, to learn how you can:

  • Create and report on metrics based on Cisco UCCX, UCCE and other contact center data (CRM, ERP, QA, WFM) to meet business objectives.
  • Report across multiple teams and queues, locations and Cisco UCCX/UCCE systems to get a holistic view of contact center operations.
  • Perform true historical reporting with unlimited data collection – get insights into trending over time and a historically accurate representation of your agents’ group assignments.
  • Create flexible grouping structures to report on groups and teams in any manner that makes most sense to your business.
  • Drill through layers of data for root cause analysis and trigger targeted alerts, notifications and Coaching assignments based on performance thresholds to promptly correct performance gaps.

Scheduling Conflict? Register for the Webinar and we'll send you the recorded version.

Presenters:

Carlo Wise - IT Specialist, Straumann

Carlo Wise serves as a senior IT Specialist at Straumann, a global leader in dental implant solutions and restorative dentistry, leveraging his strong background in all facets of telephony and network systems integration. He is an experienced IT and Contact Center professional with over 16 years of experience in supporting and implementing Contact Center technologies in small to large Contact Center environments. Mr. Wise holds a variety of industry certifications, including Cisco, CompTIA and Redhat.

Delee Shields - Channel Sales Director, VPI
 
Delee has been instrumental in working closely with Cisco in developing VPI's Cisco Developer Network (CDN) Solution Developer, Value Incentive (VIP) and Solutions Incentive (SIP) partnership programs. She is responsible for working hand-in-hand with Cisco customers and channel partners through the entire sales process. She has extensive knowledge of Cisco Unified Communications product platforms and is highly experienced in Cisco reporting software, Cisco call recording software, workforce optimization, VoIP, LAN, WAN, MAN and wireless solution design. Prior to joining VPI as a sales engineer in 2007, she worked in sales and sales engineering capacities promoting Cisco solutions as well as earning her Cisco CCNA and CCNP certifications.

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Extreme Makeover: Call Center Quality Assurance Edition

Call Center Quality Assurance Article as Seen in Inbound MagazineJust like a home that sometimes needs to be refreshed, traditional quality assurance has reached a fork in the road of its 30-year life. Now's the perfect time to re-evaluate the way we monitor and measure our call center agents and “cleaning house” in the Quality Assurance (QA) department to make room for analytics-oriented QA tools and best practices. By implementing this makeover in your contact center, you can radically reduce manual steps required by most QA applications by more than 60 percent. And, who among us can’t use 60% less manual work?

 

Get started with these key items of focus in the new article 'Extreme Makeover: Contact Center QA Edition' authored by Patrick Botz, VP of Workforce Optimization at VPI, featured this month’s issue of Contact Center Association’s Inbound Magazine:

 

  • Random Selection = Random Results The focus is no longer just on recording calls or randomly checking on how well agents adhere to scripts and policies, but rather upon prioritizing customer interactions according to their business value – so that every minute of the in-depth quality evaluation is optimized by its potential to deliver business insights.
  • Embrace the New Generation of QA The new generation of QA goes far beyond internal agent compliance – representing a rebirth and evolution of the concept of QA designed to meet the needs of today‘s contact centers. The new, intelligent QA systems rapidly identify and deliver insights into critical business issues and opportunities to improve the customer experience and revenue.
  • Using Analytics to Focus QA on Desired Business Outcomes Tagging data directly from desktop screen analytics enables you to focus your QA resources on calls with outcomes such as: Was the call put on hold? Was it transferred? What level of employee was it handled by? Was it a VIP customer? Was there a sale or no sale? What was the value of the sale?
  • Re-evaluate your current QA Evaluation Forms As your business evolves every year, so should your QA forms. Ask questions on your call center quality assurance forms that are interesting to your business. Any question that makes the form should be owned and some should be held accountable for that question. For example, if “Upselling” falls below a certain threshold, who is accountable for making sure that agents are being properly coached and trained on upselling? And consider using different QA forms for different call types to get more valuable information from your QA program.
  • Rapidly Close Skill Gaps With an automated QA solution, instead of flying blind, every agent, supervisor and executive gets their own personalized desktop ticker, dashboard and scorecard displaying all the metrics or KPIs on which they’re measured in real-time. This level of transparency often leads to improved agent satisfaction and supervisor efficiency.

Spring cleaning may not have been enough this year. Is it time for an Extreme Makeover: QA Edition in your contact center? Check out the full article here. What are you doing to keep your contact center quality assurance program fresh?

  Call Center Quality Assurance Resource Guide
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All I Want for Christmas is PCI Compliant Call Recording

PCI DSS Compliance Call RecordingAhead of this year's holiday season, consumers charged more to their credit cards for second straight month. Robust holiday spending is driving the speculation that U.S. consumers are shifting their use of credit and debit toward credit. Early spending patterns do suggest that total credit card spending is increasing, as it has all year. Worldwide, consumers carry more than 1 billion Visa cards alone. More than 450 million of those cards are in the United States. The number of U.S. identity fraud victims rose 12 percent to 11.1 million adults last year. Credit and debit card fraud is the No. 1 fear of Americans in the midst of the global financial crisis. Concern about fraud supersedes that of terrorism, computer and health viruses and personal safety – one in ten Americans have already been victims of credit card fraud. Software.net found that as many as 40% of its transactions were fraudulent. Expedia.com lost $6 million due to fraudulent credit card purchases.

During the holidays and throughout the year, contact centers that engage in catalog sales, up-selling and/or cross-selling, service providers, and collection companies that take payments in the form of credit or debit cards can become unsuspecting targets of cyber criminals. The card information is typically entered by agents into a CRM or other sales automation software and may be recorded by voice and screen recorders. And there it resides - thousands and even millions of card records inviting remote criminals or even greedy employees to extract consumer card data for personal gain or sell into a sophisticated secondary market.

The payment card industry (PCI) established a Council to define technical standards aimed at minimizing the risk of cyber crime to the misuse of credit cards. The Council subsequently issued a Data Security Standard (PCI DSS) which details security requirements for members, merchants and service providers that store, process or transmit cardholder data. Contact centers and other organizations that accept credit card payments are generally prohibited from archiving sensitive information such as account numbers and security codes after payment authorization has been received. Compliance to PCI-DSS is now mandatory for all non-credit card 'issuing' organizations dealing with credit, debit and ATM cards, as defined by the PCI Security Standards Council - size of an organization and its annual sales are no longer a factor for exceptions. While being compliant to PCI DSS - an already daunting task - is the first part, it it also required that you prove your organization's compliance to PCI-DSS. This PCI Audit is performed either with a set of questionnaires or by a Qualified Security Assessor, external to the organization.

On October 28, 2010, the Payment Card Industry Standards Council made a major update to the PCI Data Security Standard to clarify it. PCI DSS version 2.0 went effective on January 1, 2011. In PCI DSS version 2.0, the PCI DSS standards were clarified to require that no sensitive credit card information be stored within recorded calls, even if those calls are encrypted. The standards committee made the change because of the availability of sophisticated malware that could penetrate encryption algorithms. Organizations that do not take action by December 31, 2011 to ensure compliance with these new PCI call recording requirements could face costly fines. 

Achieving PCI DSS Compliance

To help organizations ensure compliance and avoid costly fines, VPI has developed an effective, affordable solution. The VPI CAPTURE PCI call recording system has the ability to detect when an agent enters an application screen with sensitive information, when sensitive information is inputted, and when they leave a screen containing sensitive information.  The VPI telephone voice recording system then has the ability to promptly mute sections of recorded audio and mask screen video during this sensitive portion of the call.
VPI PCI Call Recording Software

To further secure sensitive information, the VPI CAPTURE PCI DSS call recording system help you:
  • Secure File and Data Transport and Storage Encryption – VPI uses built-in end-to-end data encryption and key management to secure the SQL database that holds attributes of all recordings. The media manager provides for AES 128, 192, 256 or variable bit encryption/decryption when files are stored and accessed from the media manager.
  •  Ensure Authenticity with File Watermarking - Every call within the VPI system is wartermarked in real time to ensure authenticity. VPI offers a powerful application to validate the authenticity of any WAV file.
  • Monitor User Activity with Detailed Audit Log Reporting – VPI records all user activity within the system so that organizations can conduct full trace audits to determine who accessed any recording in the system and when - for playback, export, or any other critical events.
As the December 31st deadline approaches, we're here to guide and help you in achieving your goals of becoming PCI compliant quickly and affordably.
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Watch and Learn: VPI EMPOWER Solution Overview Video Gets Straight Down to Business

Watch the VPI EMPOWER Call Center Workforce Optimization Software Demo VideoWhen showcasing new products and services, many companies tend to go a bit overboard with the hype and promises – delivering little in the way of actual details and substance. Few of us have the time or the inclination to dig through mountains of fluff to get to the facts. This is the information age, right? Isn’t everything supposed to be at our fingertips? This is why you’ll find VPI’s new solution overview video makes a very refreshing change to the tedious, over-the-top product showcases churned out by many companies these days. VPI’s video gets straight to the point, highlighting the various business issues faced by contact centers today and showing you how VPI's call center workforce optimization solutions can address and resolve these problems. You’re in and out in no time – and you don’t leave your desktop empty handed.

Few have come through the last few years of economic turmoil unscathed. It’s been tough. The contact center industry has been pushed to the brink and forced to adopt new processes, technologies and philosophies in order to function efficiently and survive. As a pioneer in the development of integrated digital call recording recording and workforce optimization solutions, VPI has been highly proactive in anticipating the needs of contact centers big and small, designing solutions that have transformed the way these organizations operate and function. These solutions have been implemented worldwide to successfully improve the customer experience, increase workforce performance, ensure compliance, minimize risk and align tactical and strategic objectives across the enterprise.  VPI’s new VPI EMPOWER solution overview video puts your pain on display, and offers you plenty of powerful remedies to choose from.

Even if you’re not shopping for new solutions right now, it’s worth checking out this video to see that you’re not alone – chances are, other organizations are facing all the same challenges and issues. From maintaining customer loyalty and managing quality assurance, to ensuring compliance and minimizing risk, everyone is struggling to survive and come out on top. Fortunately, there are plenty of highly effective, affordable solutions out there. You just have to look. When you have a few spare minutes, check out and if you’re interested in learning more, just schedule a demo.
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Ventana Research Discusses the Value of Analytics-Driven Quality Monitoring

Call Center Quality MonitoringVentana Research just released a new research perspective focused on the use of advanced analytics in the contact center, “Improving Business Performance through Outcome-Focused Quality Monitoring.” In the brief, Ventana discusses the prevalence of call recording (anywhere from 2.5% to 100% of calls) and the range of tools, from spreadsheets to advanced analytics, used to review these calls.  Although these recordings contain potentially valuable insights into what agents and callers say during calls, research shows that most contact centers review them manually and only to assess agent performance.  Even worse, they only review a randomly selected 5% of the calls that are recorded. Imagine the valuable data that is being left behind and the intelligence that could be shared!

Luckily, new technologies are enabling companies to change their quality monitoring processes to better support overall business objectives. Advanced analytics tools work with unstructured data such as call recordings, text and event data collected as agents use their desktop systems. Now it’s possible to record 100% of your calls and also capture the critical data found in emails, letters, web-based chat sessions, survey forms, and then link it all back to the original call. This provides a more comprehensive view of the customer’s interactions and allows managers to identify problems areas more quickly, ultimately impacting the customer experience and business outcomes.

As a sponsor of Ventana's research, we’re proud that VPI Empower™ is a solution that provides the benefits of an analytics-driven approach mentioned in the brief, including:
  • It is timelier and less costly
  • It enables companies to prioritize the review of the interactions by categorizing interaction recordings by business issues and outcomes
  • It has a more unified structure
  • It is more objective, so all participants can trust the outputs
Click here to download a copy of the research perspective from Ventana and let us know your thoughts on analytics driving business outcomes in the contact center.

How are you monitoring calls in your contact center today?
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CCA Radio Special on Contact Center Workforce Optimization Technologies and Best Practices

Listen to the CCA Radio show on 'Improving Contact Center Workforce Optimization'Last week VPI's very own Patrick Botz, Vice President of Workforce Optimization, was the featured guest on the weekly Contact Center Association Radio show. In his conversation with host Rich Hand, Patrick explained how integrating quality monitoring, performance management, workforce management and E-learning applications and processes can not only improve agent performance, but also drive better outcomes for the business overall. Listen to the dynamic interview here (starting at the 25 minute mark of the recorded show) to learn about technology and best practices that can help your contact center achieve it's performance, customer satisfaction and revenue goals.

What tools are you using to manage your workforce's performance? How are these tools helping you and your company achieve your goals?

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Analytics Powering the New Focus on Quality

Featured in the Quality Assurance and Training Connection (QATC) newsletter

Targeted Analytics-Driven Call Quality MonitoringAfter over a decade of doing things the same way, traditional contact center quality monitoring is getting a major facelift. New analytics solutions and best practices are taking the ‘random’ out of and quality monitoring and transforming the way contact centers pursue and the speed in which they achieve their goals.

William A. Foster once said, “Quality is never an accident; it is always the result of high intention, sincere effort, intelligent direction and skillful execution; it represents the wise choice of many alternatives.” Today, this quote seems quite appropriate with regard to the quest for improved quality management in the contact center. Contact centers are constantly searching for new ways to cut back without compromising on quality. This is by no means an easy feat, particularly when we take into account the complexities of modern contact center environments and the vast array of quality monitoring technologies available. Fortunately, some of the latest solutions and best practices have been designed to radically improve the effectiveness of the QM process – harnessing the power of a more refined, focused approach.

All Calls are Not Created Equal

Many leading organizations have now rejected the concept of “random selection” as part of a viable QM program. They recognize the fact that all calls are not created equal. Some interactions are more relevant and important to achieving an organization’s objectives than others – the key is to determine which recorded interactions to evaluate in order to gain maximum insight and impact. In a traditional contact center quality monitoring program, analysts or supervisors typically select a random sample of calls to evaluate, and score a small number of calls associated to each agent. While traditional random evaluation of low value interactions can enable agent call quality and compliance to be measured to some extent, does not enable management to effectively assess, measure and execute accurate business decisions regarding important operational processes and the customer experience. In addition, the evaluation of low value interactions is a waste of resources – the available time of evaluators and supervisors is scarce, and it’s vital to ensure that their time is focused on high-value tasks, such as evaluating the most coachable calls that also contain the information most relevant to an organization’s business focus.

Progressive organizations are implementing analytics-enabled quality monitoring solutions to tag call recordings with more useful, relevant data. By using analytics-enabled quality monitoring software to tag recorded interactions with more meaningful information, organizations can take a unique targeted approach to improving quality based on the evaluation of pertinent business intelligence.

Powerful new desktop analytics-driven quality monitoring solutions are able to tag important events and data directly from employee’s desktop screen applications to call recordings without any extensive back-end integration work. This enables automated classification and analysis centered on key business issues, such as first contact resolution, customer churn, differences in call handling patterns between employees, frequency of holds/transfers associated with order cancellations, up-sell or cross-sell success of individuals or teams, and much more.

To illustrate the power of desktop analytics - if you were in a sound-proof booth, and could only watch the agent access or enter information, do you think you would have a handle on what the call was about? Sure you would. Using desktop analytics is like looking over their shoulder and automatically taking notes of the key information and events that happen within a call and appending your observations to the call record, so you can understand the call context from an at-glance view before you even listen. For example, you could pull Customer ID, Sales Value, Product Codes, Call Disposition, etc., and place these values in the database associated with the call record. Often the data about the interaction is more important than the call recording itself.

Once the valuable data has been tagged to the interaction, calls can then automatically classified based on the application screens opened and/or fields entered by their contact center agents. Obviously, there are considerable benefits to be reaped when organizations focus their resources on more valuable interactions, such as those associated with high value customers, high value transactions, missed up-sell opportunities, long hold and handle times, one or more transfers or escalations, costly repeat calls, or calls with a specific product focus.

Make the Most of Your Quality Assurance Forms

Another key area that many contact centers are now focusing upon is the development of strong, effective Quality Assurance (QA) forms. It’s crucial to keep QA forms brief and concise – long, rambling forms tend to force evaluators to spend more time completing the evaluations rather than gleaning any measurable, actionable results from them. When designing the QA form it is important to ask questions that are valuable and pertinent to the business. Every question should be owned and some should be held accountable for that question. For example, if up-selling falls below a certain threshold, which person within the team is accountable for making sure that the relevant interactions are being evaluated and the agents are properly trained? It’s also crucial to use different QA forms for different purposes or types of calls. For example, when evaluating sales calls and trying to understand which sales closing tactics are working best, it’s necessary to create a much targeted form. Forms should be reviewed and enhanced periodically — at least every nine to 12 months in order to keep them in sync and fresh with ever-changing business needs and customer expectations.

The Importance of Agent Awareness and Empowerment

The quality monitoring process is inherently agent-focused. However, many organizations don’t maximize the value of actively involving agents in the process. For example, top‐performing agents can be brought in to conduct side‐by‐side peer monitoring and training sessions with agents who are not meeting their potential and are “under‐performing.” Agents learn best from their peers. Using the top performers for this activity will recognize their outstanding performance and help gain their confidence and support of management objectives. It also creates a pathway to a career in management or training that often some top performers have not yet considered. Coaching is the new buzzword these days so why exclude them?

It’s vital for organizations to recognize and embrace the shift in culture from agent control to agent empowerment. Some of the best, most profitable ideas come from agents, and their direct feedback can lend credibility to the QA program. Most agents like being involved in activities like this because they feel that they can contribute enormously when involved in focus groups on improving operational processes and customer experience. Agents should also be included in calibration sessions — it helps them appreciate the effort management puts into accurately assessing calls and emails and fairly evaluating agent performance. It’s also good to invite agent participation in the quality monitoring feedback process, as they can find this quite empowering. This is one of the critical stages that should not be overlooked in the overall continuous improvement process.

Share the Wealth Throughout Your Enterprise

Clearly, delivering an exceptional customer experience is mission-critical and strategically crucial to virtually every enterprise. It is important to constantly advocate for and share the voice of the customer through collaboration with other departments. If quality monitoring reveals an inefficient process, such as billing, that needs attention, the call recording related to the billing process can be sent to the appropriate department managers for review and resolution. The wealth of information to be gleaned from the QM process is valuable to the entire organization and should be shared whenever possible.

Several leading contact centers are implementing executive quality monitoring programs, where senior managers from sales, marketing, operations and all other supporting areas sit with contact center agents as they handle calls, or they automatically receive a sample of high-value recorded interactions from the quality monitoring system to listen to. Often, executives stumble upon new insights and problem-solving solutions simply by listening in to calls or by observing how the agent is delivering quality as envisioned by the CEO. This has been proven to create customer‐focused awareness and foster collaboration between departments — rapid process change is facilitated when senior executives hear for themselves about the impact or lack thereof of their processes and programs on customers. When senior managers take this program seriously and fund it adequately with the relevant resources, it has a very positive impact on agent morale and job satisfaction because it validates and underscores the importance of their job. In addition, the profile of the contact center is raised to another level within the organization, resulting in significant breakthroughs and the emergence of a truly customer-centric organization.
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APCO Int’l Conference 2011 - Learn About NG9-1-1 Incident Recording and QA from City of Edmond and VPI

2011 APCO International Conference Web siteAugust 7th, the start date of this year’s APCO International Conference and Trade Show, is approaching fast - we are looking forward to seeing you in Philadelphia, Pennsylvania!  We are particularly excited about this event as APCO selected our customer City of Edmond to share the best practices for latest-generation communications recording and quality assurance at a Training Session that has been scheduled for 4pm on Monday, August 8th. This is a must-see presentation that breaks the barriers of what was once seen as too much to ask from recording and quality assurance technology. As a bonus, we are certain that you will enjoy the dynamic, engaging presentation style of Matt Stillwell, Director of Emergency Communications for the City of Edmond, Oklahoma and senior advisor at APCO.

In the meantime, or if you're unable to make it to the APCO Conference this year, we invite you to watch the video here to learn about:

·      Smart new ways of the City of Edmond's 911 center and other departments to record and share communications.

·      What you really need in recording and multimedia incident recreation technology.

·      How to implement an effective QA program to get better insights in less time and prepare for upcoming new standards.

If you have any questions about this video or would like to schedule a private meeting or demo with us at the conference (our booth number is 1001), please contact Patrick Botz at pbotz@VPI-corp.com. Thanks and hope to see you there!

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Getting Workforce Optimization Right: A New White Paper by Ovum and VPI

OvumRecently, VPI teamed up with Ovum Research, a premier analyst firm in the technology and telecom sectors, on a new white paper titled “Getting Workforce Optimization Right: How to Align Your Agent Training and Management with the Needs of Your Customers.” It was a great opportunity for us to learn firsthand what Ovum Analyst, Aphrodite Brinsmead, sees as the “must haves” for best-in-class contact centers to use as Workforce Optimization Technologies (or WOTs as she calls them). She specifically focuses on the many advantages of levering an integrated workforce optimization suite, like VPI EMPOWER suite.

As I’m sure you’re painfully aware, contact centers are under immense pressure to improve customer satisfaction while at the same time, reducing costs. It seems that the mantra for businesses these days is “Do More With (much) Less.” This is challenging in any enterprise, but the contact center is unique in that its performance metrics and satisfaction scores are usually separated. It’s tough to know where to cut back or where to add staff when you can’t pinpoint the problems! Ovum believes that enterprises need to connect those traditionally siloed customer satisfaction metrics with agent performance, and tailor training accordingly. Makes perfect sense, right? But, in many cases, easier said than done!

This is where WOTs clearly provide a clear competitive advantage. This white paper shows you how to harness the power of these unified solutions in your own contact center. I really liked the graphic Ovum created to illustrate how the tools work together and the role each plays in the overall success of the contact center:
WOT Stack
Here are a couple of quick examples of how to leverage WOTs in your own contact center:
  1. Quality Monitoring + Analytics: Desktop or speech analytics can be integrated with quality monitoring/call recording to automatically select important calls or call from a particular category to be monitored.
  2. Quality Monitoring + Performance Management: This enable managers to combine quantitative and qualitative information for a complete assessment of contact center productivity and its contribution to the bottom line.
The Ovum white paper provides many other excellent examples, as well as a case study of VPI customer, 1-800-Flowers.com, showing how they reduced costs and improved efficiency with unified WOTs. At the end of the report Ovum provides some excellent strategic recommendations on how to move forward and deploy a WOTs solution. I think you’ll agree that this is valuable reading for any contact center manager!

Click here to download the white paper now!

Let me know what you think about workforce optimization technologies in the contact center. Are you currently using a unified solution? How has it helped your contact center?
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Energy and Utility Providers Embrace New Quality Monitoring Tools to Optimize Customer Service and Operations

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Leading industry analyst firm, Gartner, predicts that employees will account for up to 80 percent of contact center budgets in the increasingly demanding world of customer interaction. Such a substantial investment cannot be left to chance, yet, it is often an area that is overlooked and rarely reviewed by managers.

Like many other industries in which employee performance is crucial to the customer experience, the utility industry provides an essential commodity to the public. As they are often under intense scrutiny, utility companies must also take steps to minimize their exposure to liability issues. For utilities that provide direct service to retail power customers, the large volume of customer service calls they manage demands both courtesy and accuracy on the part of call center agents. And, consequently, their contact centers need reliable and effective quality monitoring and training solutions. Similarly, "upstream" energy providers specializing in transmitting power to other utilities need interaction recording systems to accurately record 100% of their service and event calls to and from their technicians (and other utilities) for liability protection and to recreate major incidents.

By now, most successful utility contact centers have already adopted baseline call recording and quality monitoring solutions –  the fundamental building blocks for any type of workforce optimization solution. However, although useful, these solutions can be of limited value if they are outdated, early generation quality monitoring applications,  and may be due for review and reevaluation..

The good news is that quality assurance technologies have evolved significantly. They have now reached  the point where they can enable contact centers to focus the entire process on what really matters and what can make the biggest impact on business performance – all without losing objectivity in the assessment of agent performance.

Anticipate and Plan for Agent Satisfaction to Maximize Operations and the Customer Experience

Customer service and help desk environments have traditionally been known as high-turnover environments, where employees tend to consider their positions to be transient or temporary. There are many things that contact centers can do to overcome this challenge.

To anticipate and reduce  turnover, it is best to give agents some time away from the phone for cross-training and multi-skilling. Allowing agents to respond to email or perform other administrative duties while they are mastering the skills of becoming expert contact center professionals makes their jobs feel more fulfilling and enables them to provide a better customer experience.

It is also crucial to provide ongoing training. This will keep agents engaged, alert and empowered to quickly and accurately resolve customer issues. In fact, with today’s tightly integrated quality monitoring and coaching software tools, skill development can be highly personalized according to the needs and objectives of each agent.

The Right Technology Can Help

In addition to process improvements, implementation of the latest technologies can be crucial to the continued success of utility contact centers. When liability and accuracy are the challenges, it is vital to adopt an interactions recording solution that can record 100 percent of calls and data interactions. Using an advanced telephone call recording solution, utility companies can determine what to retain, for how long, and on which storage device by implementing flexible, intelligent business rules. Recordings can be unified across audio and data sources and multiple locations while users can freely search, locate, playback and share using instant searches and filters.

The beauty of a completely integrated suite of workforce optimization applications is the interoperability. Each technology application – recording, QA, performance management, analytics, coaching, E-earning – has valuable capabilities, but multiple solutions can work symbiotically to provide even greater results. Beyond the immediate improvements in contact center performance and lowering operating costs, workforce optimization solutions allow for quick decision making, which helps resolve customer issues.

By adopting advanced technologies for monitoring quality and optimizing customer service — including analytics-driven call center quality assurance systems that help identify and automate routine contact center tasks — utility companies can dramatically improve performance and profitability. The decision to choose one solution instead of another depends on the specific utility’s needs, goals and circumstances. However, with modular workforce optimization software suites, there is a sensible, financially sound path for every budget and objective.

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VPI's Workforce Optimization Software Wins Second Consecutive Product of the Year Award

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2011 is certainly shaping up to be VPI's year - VPI Quality Pro recently received the 2010 Product of the Year Award from Customer Interaction Solutions (CIS) magazine! Even better, this is the second consecutive year we've won the award. And while our most valued praise always comes from our customers, it never hurts to receive recognition from the industry. We know that selecting a call center Quality Assurance solution is a big decision, and most people rely on industry resources such as TMC and CIS magazine to help guide their decisions.

So, you may be wondering what this award is all about. Each year, CIS presents its Product of Year awards to products and companies in the contact center and CRM industries that help users deliver an enhanced customer experience. Why did CIS choose VPI Quality Pro? First, it's built on our secure and powerful VPI Empower platform. This gives users confidence and reliability. Plus, VPI Quality Pro allows users to automatically categorize and prioritize recordings by customer names, products offered, transaction values and more -- across multimedia communication channels -- so that contact centers can focus on their most critical business issues instead. Now managers have these crucial recordings at their fingertips and can act quickly to resolve issues, improve performance and increase productivity. We're proud to deliver this innovation to our customers and the industry.

Does your contact center use VPI Quality Pro? We'd love to hear what you think! Or click here to learn more about VPI Quality Pro.

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